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Constitution

Adopted: June 2001

GENERAL

  1. The association shall be known as Drumsagard Village Residents Association.
  2. The aims are to promote residents' interests and develop social and community awareness.
  3. The association shall be strictly non-political and non-sectarian.

MEMBERSHIP

  1. Membership is open to all households within Drumsagard Village estate.
  2. Members shall pay an annual fee determined by the committee at the Annual General Meeting, due within 8 weeks of the AGM.
  3. Fees are normally collected by Committee Members, but payment responsibility is with the individual household.
  4. A register of members shall be kept by the Treasurer.
  5. Membership benefits apply to all household residents, except those under 18 cannot vote at General Meetings.
  6. Households with overdue subscriptions lose voting and membership privileges.

MANAGEMENT

  1. The association is managed by a committee elected annually at the AGM.
  2. The Committee shall have at least 4 and maximum 15 members.
  3. The Committee appoints a Chairperson, Vice-Chairperson, Secretary, and Treasurer.
  4. Committee quorum is one-half of members.
  5. Members missing three consecutive meetings are deemed to have resigned.
  6. Only one office bearer per household; two members from same household may serve on the committee.
  7. Chairperson has casting vote in case of a tie.
  8. The Committee meets at least six times per year.

GENERAL MEETINGS

  1. Annual General Meeting held in June to review reports, elect committee, and conduct business.
  2. Special General Meetings can be called by committee or 12 member households with written notice.
  3. Meetings are open to Drumsagard Village residents; visitors admitted at committee discretion.
  4. Meeting quorum is 25 voting members.
  5. Meeting minutes available to members upon written request within 21 days.

ACCOUNTS

  1. Funds deposited in association bank account, requiring joint signatures.
  2. Accounts audited before AGM by appointed persons or professional accountant.
  3. Accounts available for inspection at AGM.

CONSTITUTION ALTERATIONS

  1. Constitution can only be changed at AGM or Special General Meeting, with proposed changes submitted 10 days prior, requiring two-thirds member approval.

DISSOLUTION

  1. Dissolution only at specific Special General Meeting.
  2. Dissolution requires two-thirds member approval.
  3. Funds and assets disposed per member wishes.